Development Associate, CitySeed

CitySeed is expanding, and seeking a part-time Development Associate to join the team.

About CitySeed
CitySeed is a nonprofit organization that seeks to provide all New Haven residents with access to fresh, local food.  We also work to build economic opportunity in the food system. We believe a just food system is foundational to a thriving community. CitySeed’s mission is to engage the community in growing an equitable, local food system that promotes economic development, community development and sustainable agriculture.

About the position:
CitySeed is expanding our team, and seeking a detail-oriented, creative, and personable Development Associate to join our team. This role will best suit someone who is highly detailed, enjoys connecting with people, is a strong writer and storyteller, and is inspired by CitySeed’s mission. This role reports to the Executive Director, and plays a critical role in ensuring that CitySeed’s supporters have a positive experience and feel connected with our organization’s mission.

This is a part-time position to start, with the goal of growing into a full-time role. New Haven residents and applicants with strong ties to New Haven are strongly encouraged to apply. Remote candidates will also be considered.

Position Responsibilities:

  • Grant Writing and Research
    • Manage an assigned portfolio of funding partners, including from prospect research to ensuring high quality and timely submissions of grant applications and reports.
    • Identify new funding partners (Foundation, Corporate, Individual) by conducting research, identifying funders that support similar issue areas, and actively building a prospect list.
    • Assist the Executive Director with research for and production of proposals and materials.
    • Work with CitySeed program staff to develop grant proposals related to particular projects and programs, including identifying metrics useful for grant applications and reporting.
  • Grant and Donor Management
    • Maintain and update an annual grant calendar that ensures deadlines are met; meet with the Executive Director regularly to set strategy and roles for each opportunity.
    • Maintain and update a comprehensive grant tracking system that tracks deadlines, award status, and other important details.
    • Organize and maintain all donor files related to applications, reports, etc.
    • Submit regular drawdowns and invoices to relevant government agencies.
    • Support the Executive Director and Managing Director in the development of a Fundraising Pipeline for the annual budgeting process.
  • Donor Data Management
    • Process all incoming gifts accurately, including checks, wire transfers, and online gifts.
    • Manage all donor data entry and maintain data integrity in Little Greenlight (LGL) database.
    • Build and maintain a variety of reports in LGL for various queries and uses.
    • Ensure timely acknowledgement of institutional and individual donors.
    • Prepare and finalize mailing lists for the Annual Appeal and other campaigns.
  • Communications and Campaigns
    • Work with the Community Outreach Manager and Executive Director on content development and materials creation, including for campaigns such as the Annual Appeal and the Great Give.
    • Ensure that donors and sponsors are appropriately recognized on all relevant public materials, such as press releases, social media posts, and webpages.
    • Build out CitySeed’s sponsorship opportunities and recognition benefits across programs.
    • Support the ED in the strategy and development of CitySeed’s first capital campaign to lay the foundation for the organization’s long-term growth.
  • Other
    • Assist the Executive Director in preparing reports and materials for Board of Directors meetings.
    • Support the ED and Accountant in pulling information for any necessary reporting, audits, etc.
    • As CitySeed is a small operation, other duties may be assigned at the discretion of the ED.

Required Qualifications:

  • Familiarity with nonprofit organizations, particularly development, communications, and/or research related roles.
  • Interest, enthusiasm, and affinity for fundraising and working with people.
  • Strong written communications skills including: writing and editing, creating pitch decks, writing proposals, and crafting outreach materials.
  • Ability to develop and manage budgets and prepare financial reports.
  • Excellent interpersonal and stakeholder management skills, including: the ability to communicate clearly and effectively with colleagues, board members, donors and community partners; and the ability to build and establish new relationships.
  • Ability to take initiative, prioritize activities and work independently and collaboratively.
  • High level of discretion and an ethical approach to confidential information.
  • Demonstrated comfort coordinating multiple deadlines and managing shifting priorities.
  • Passion for food systems work and a commitment to racial and economic justice.

Desired Qualifications:

  • 3+ years of experience in nonprofit fundraising, such as capital campaigns, foundation and corporation solicitations, fundraising databases, communications and special events preferred.
  • Demonstrated record of positive donor relationships, and the ability to establish new ones.
  • Flexibility, maturity and a sense of humor.
  • Knowledge of the New Haven food system and key issues related to: sustainable agriculture, economic development, community development, food justice, workforce development, immigrants and refugees, or the food industry.


  • Start Date: On or before February 1, 2022
  • Location: New Haven, CT. Ideally, the Development Associate would come to the office at least 1 day/week for Team Meetings, however alternate arrangements will be considered.
  • This position is part-time at 20 hours/week and an hourly rate of $20/hour.
  • Benefits include vacation and sick time, and a flexible work schedule.

To Apply:
Please fill in your information and attach your resume, cover letter and a writing sample through this form. Applications will be reviewed on a rolling basis. CitySeed is an Equal Opportunity Employer and is committed to creating a diverse, equitable, and inclusive environment for all employees and our community.

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